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PARISH and TOWN PLANS GRANT APPLICATION FORM 
1.	Tell us about your Town or Parish Council

Name of Parish Council:  	Woodhouse Parish Council
*Address: 		XXXXXXXXXXXXX LE12 XXX
*Phone:   		01509 89XXXX
Main Contact:		XXXX XXXXXXXX 
Position: 		Parish Councillor and Chair of the Steering Group
Address: 		XXXXXXXXXXXXXXX
Email :			XXXXXXXXXXXXXXX
Willing to talk to the media or other organisations about this project ?      YES

2.	Tell us about your town or parish

Woodhouse parish comprises the rural villages of Woodhouse and Woodhouse Eaves.  

Woodhouse, the older village, has a population of 430.  Woodhouse Eaves, a mile to the south west, expanded with the growth of slate quarrying in the 19th century and has a population of around 1670. There are 818 households in the parish.

Parts of the parish are conservation areas.  Some areas are designated as areas of particularly attractive countryside (APAC) and there are also sites of special scientific interest (SSSI).  Farm land surrounds the villages, and the country parks of Beacon Hill and Broombriggs attract walkers and riders.  Both villages appear on walkers' and leisure drivers' itineraries, the locally quarried granite walls and locally hewn slate roofs of many homes bringing many sightseers during the summer months. 

The villages lie on the edge of the national forest between the M1, approximately 5 miles to the west and the A6 to the east.   Loughborough and Nottingham are easily accessible to the north, as Leicester is to the south.  Many villagers work in these centres.  The Nottingham East Midlands Airport is 20 minutes away by car.   

Woodhouse - The only community amenity is the church of St Mary in the Elms that provides services for anglican and roman catholic congregations.  The village developed to support the Beaumanor estate.  The current hall, built in 1846, is now an education and conference centre run by Leicestershire County Council, hosting residential weeks for Leicestershire schoolchildren throughout the year on outdoor activities in the area.   A Ministry of Defence sixth form college is under construction.  It will have 350 pupils and is due to open in September 2005.  This is being built on the site of the former Royal Signals establishment where German communications were decoded and sent to Bletchley as part of the breaking of the Enigma code.

Woodhouse Eaves - St Paul’s C of E Church occupies a prominent position overlooking the village.  The Baptist and Methodist Churches are at the other end of Main Street.  The village has a post office, newsagent, a pharmacy, a butcher’s shop, general food store and a small number of more specialist shops.  There is a GP surgery and St Paul’s Primary School and Community Centre.  There are 4 pubs and an Italian restaurant.

Both villages benefit from access to a playing field, village hall and scout hut. Vandalism however is a continuing problem and there are few amenities for young people and the elderly. 

District Local Plan  
Charnwood Borough Council’s Local Plan was adopted in December 2003.

Have you carried out any town or parish wide appraisal or survey, or prepared any type of plan in the past 5 years?
No
3.	Tell us about your plan
How do you propose to carry out the plan
The purposes of the parish plan are to develop a greater sense of community identity and spirit, and to help Parish and Borough Councils to plan ahead.  The parish plan will be sensitive to the differences in the character and needs of the two villages as well as focusing on issues of common concern. It will identify the issues of greatest significance to villagers, including young people, and lead to the production of an action plan.   Initial meetings have indicated that the environment is a key concern and it is intended to develop a village design statement in conjunction with the parish plan. It is recognised that this will need to be funded separately and the estimated costs are excluded from this application. 

The parish plan will be inclusive.  Open parish plan group meetings will be held monthly, with other general public meetings held at key stages.  
All households, businesses and village organisations will be invited to participate in parish plan meetings and surveys, through posters around the village, letters to organisations and regular articles in the local paper, parish and community newsletters. A youth appraisal will be a key element of the plan.  Regular reports will also be given to the parish council and posted on the village website.

The parish plan will divide into a number of sections with a sub-group for each topic, including issues on:

1.	ENVIRONMENT  (including design and land use)
2.	FACILITIES, LEISURE AND RECREATION
3.	PUBLIC SERVICES 
4.	EMPLOYMENT, COMMERCE & FARMING  
5.	TRAFFIC AND TRANSPORT 
6.	YOUTH AND PEOPLE DATA

A small working group drawn from the parish plan group and general meetings will be responsible for writing up the parish plan report.  The parish council will be responsible for working on the action plan, together with the parish plan group.  The parish plan group will liase with the rural partnership and local providers of public services to co-ordinate responses to the action plan.

Which other community groups and local organisations will you involve in the process and how?
As outlined above, it is intended to involve all organisations and groups in the parish plan by personal invitation, routine progress reports and consulting at each stage of the plan.  The organisations are as follows:- 
St Paul’s Cof E School and Community Centre
Maplewell Hall Special School

Woodhouse Churches & associated societies – Baptist, Methodist, Church of England and Roman Catholic

Welbeck College.

Charnwood and North West Leicestershire Primary Care Trust
Woodhouse Eaves Surgery and Quorn Medical Centre
Clubs -
Woodhouse Sports Club					Local History Group
Garden Club						Evergreen Club
Youth Club						Scouts, cubs, beavers and brownies
Beacon players						Friends of Charnwood Forest
Mothers and Toddlers Group				Womens Institute
Young Farmers						Dance Group
Keep Fit							Art Class
Men’s Fellowship					Gardening Club
Charnwood Forest and Lingdale Golf Clubs			Rural Web

When do you hope to start preparing your town or parish plan ?
Preparation of the parish plan is starting in January 2004.  Following an information meeting in October, a constitution has been agreed (see attached) and a chair, secretary and treasurer have been elected.

When do you anticipate the final plan will be completed ?
January 2005 

Have you discussed this plan with your Rural Community Council Fieldworker ?        YES

Have you discussed this plan with your Local Association of Parish Councils ?            YES

Name of local Rural Community Council:          LEICESTERSHIRE and RUTLAND

Name and contact number of your RCC fieldworker:
XXXXXXXXXX	0116 XXX XXXX
				0116 XXX XXXX

4.	Tell us about the costs of producing the plan

ITEM DESCRIPTION				COST (exc. VAT)

Public meetings/surveys/consultations	
Public meetings, displays, coffee/tea	£200	
Printing of household questionnaire & of Youth Appraisal	£325	
Printing of publicity flier	  £90	
Sub-total	£615	

*Consultancy/Professional support, data analysis
Consultancy/professional support - 
RCC (Leics & Rutland	£800	
		
Data Collection and data input
(estimate for data input - £1 per questionnaire)	£1000	
		
Data analysis - See above (Consultancy)		
Production of final report and action plan (100 copies)	£600	
Other Costs (please specify)		
Admin/postage 	£50	
Phone calls	£30	
Photocopying	£120	
Ordinance Survey business licence for maps	£54	
Sub-total other costs 	£254	
Total Cash Funding required	£3269	

       Are you registered for VAT ?			No (Parish Council can reclaim VAT)

5.	Tell us about the grant you are requesting
Source of funding 	Estimated (£)	Applied for (£)	Confirmed  (£)	
Town/Parish Council				
Woodhouse Parish Council  		£266	£266	
Other Contributions				
Volunteer Time @ £6.25per hour: Parish plan group meetings, devising questionnaire 12 x 1 hour meetings (37 members on Committee, with average attendance of 10) (120 hours @£6.25 per hour) 	£750			
Hand distribution/collection of questionnaire &  report summary to 1000 homes (60 hours @£6.25 per hour)	£375			
Research & report writing 80 hours, drafting, editing and design layout meetings     	£500			
Setting up meetings  and publicity (20 hours @£6.25)	£125			
Sub-total other contributions	£1750			
Support in kind 
Village Hall –  Parish Council contribution	
£300			
Sub-total other contributions and support in kind	£2050			
*Total Funding (£) including Support in kind (for which no charge is being made)	 £5319			
Requested from Countryside Agency		£3003		
Minimum level of support in kind, voluntary contribution and parish council donation (25% of total costs)	£1330			

If there is a known shortfall, how do you intend to raise the balance and by when? Due to the level of voluntary contributions, support in kind and the parish council donation, no shortfall is expected and the grant application is significantly below the 75% maximum application.

6.	Other
Bank Account details:	

Account Name:	WOODHOUSE PARISH COUNCIL  

Bank Name:	HSBC	

Bank Address:	Market Place, Loughborough, Leics

Sort Code:     40 30 24				Account Number:     91693182

We would require an initial payment of 50% of grant award.
Where did you hear about this grant scheme ?
Principally, The Rural Community Council (Leics & Rutland)

Has anyone assisted you in developing your plan and/or completing your application ? YES
Hazel Fish, Rural Community Council (Leics & Rutland)

I confirm that, to the best of my knowledge and belief, all the information in this application is true and correct. I hereby apply for grant from the Countryside Agency and unless indicated above, request an initial payment of 50% of the grant award if the application is approved.

Signed:…………………………………………………	Date: January 2004

Name:  		

On behalf of:		Woodhouse Parish Council

Position:  		Chair

Contact Address:
Phone:	

CHECKLIST

	Registration of intent form sent to the Countryside Agency on 4 November2003

	We have answered all questions on the form.

Y	A  copy of this form signed by the parish council chair will follow.

	The signed Grant Terms & Conditions and Agreement has been enclosed.

	We have made a copy of this application for reference.

Name:		XXXXXXXXXXXX
Parish:		Woodhouse, Leicestershire

Parish Plans Additional Questions

1)	Has your parish done any community planning before and what was the role of the Parish Council?

Type	When	Role of Parish Council	
Village Design Statement	 	 No	
Village Appraisal	 	 No	
Planning for Real	 	 No	
		Participate in Action for Better Charnwood (ABC)	
Future Search	 	 	
Other			

	2)	What techniques will you use to include all members of your community in the Parish Plan? Progress will need to be detailed in the 6mth  progress report and success evaluated for submission to the Countryside Agency in the  final report.

TECHNIQUE	Target group (all, young, housebound, etc)	Estimated no.  participants	
Questionnaire	 Two surveys to all households – one for the youth and one for adults	 1000 households	
Special meeting(s)	 Open Meetings to exhibit progress of the work of the group	 up to 100 people	
One to one interviews/chats	Members of the parish plan forum will talk to parishioners about the plan as they hand deliver and collect questionnaires  	 1000 households	
Planning for Real	 To be explored	 	
Information flyer	 All households / businesses plus information in parish information leaflets	 	
Press release	 Produced 	 	
Suggestion box	 All posters in village will have an email address, phone number and postal address	 	
Letters and e-mail	 Invitations to service providers to contribute in the design of the household surveys and the action plan.	 	
Presentations to groups	Monthly reports will be made to the parish council.  Other groups will be presented to on request	 	
Drop in event	 All meetings are open for anyone to drop in	 	
Visualisation event	 Initial meeting used for this purpose	 	
Jigsaw/photography 	 Much photography of the village is already undertaken and more will be produced	 	
Village Walkabout	 Yes	 	
Others	 Youth appraisal – details of how this will be undertaken are not yet finalized.

Use of village website to publicise progress and activities 	 	

3)	Is the Parish council aiming for Quality Parish Council status and if so when will the clerk begin the training?  No – the Parish Council wants to focus on supporting the Parish Plan but will review its position on seeking Quality Parish Council status when this is achieved. 

4)    Have you contacted the Local Authority and asked for:

Support	When	Reaction/offer	
Planning officer time	 Yes 	The officer has been informed through the Parish Plan Notification system of the Leicestershire Rural Partnership Protocol (Dec. 2003).  

Planning and conservation officer input will be sought at the Village Design stage.	
Leicestershire County Council Rural Partnership Co-ordinator  time	Yes	Application for support accepted in Dec 2003.	
Community strategy officer	 Yes	In Dec. 2003, the officer was informed through the Parish Plan Notification system of the Leicestershire Rural Partnership Protocol.  

The Charnwood Borough Council Corporate Plan explicitly supports the production of Parish Plans and Village Design Statements.  	
A letter of support	 Yes	Charnwood LSP Board wrote a general letter of support to the Countryside Agency in October 2003, a copy of which was used to support the Parish Plan application for Wymeswold, which the Countryside Agency has on file.	
A financial contribution to the Parish Plan process	No		
Also, two Borough Councillors are members of the parish plan group and are providing advice and support.

5)	Have you contacted any other service providers for their support?

Support	When	Reaction/offer	
Health Authority	 Dec 2003 - notified of start of parish plan 	To be sent minutes of meetings, invited to comment on draft questionnaire and contribute to action plan.	
Police	 Dec 2003 - notified of start of parish plan	 As above	
Youth service	Dec 2003 -  notified of start of parish plan	 Community Centre Development Officer is a member of the Steering Group.	
Education Authority	 Dec 2003 - notified of start of parish plan	 Notified through the Parish Plan Notification system of the Leicestershire Rural Partnership Protocol.   Governors of St Paul’s School and Maplewell Special School are members of the Steering Group.	
Other	 	 	

6)	Will you be working with other Parishes?

Name of Parish	How? (Joint Parish Plan, consulting, etc)	
 Mountsorrel,  Wymeswold Parishes	We will seek advice from parishes that have undertaken parish plans and will be willing to provide similar support to other parishes in future.	
All parishes in Soar Valley	Soar Valley Transport Partnership organized by Action for a Better Charnwood.	

7)	Will you be using consultants (including Rural Community Councils)?
 
Who	How (facilitating an event, analysing data etc.)	
 R.C.C	 In all aspects of the Parish Plan	

8)	What other financial support have you tried to secure? (The Rural Community Council can advise)

Type	 Date requested	Amount	
Parish Council precept	Jan 2004	£266	

	WGA2